Productivity · Odoo Sign
Odoo Sign
Odoo Sign turns any PDF into a signable document with placed signature, initials, date, and text fields. Audit trail with IP, timestamp, and email-verified signer identity. Best for sales teams sending quotes, HR teams onboarding employees, and any team replacing a per-seat DocuSign subscription.
Book a free 30-min auditWho Odoo Sign is for
- ✓Sales teams sending quotes and contracts for signature
- ✓HR teams running offer letters, NDAs, and policy acknowledgements
- ✓Procurement teams collecting supplier agreements
- ✓Teams replacing DocuSign, HelloSign (Dropbox Sign), or PandaDoc for signing
See Odoo Sign in action
Official Odoo Sign walkthrough from the Odoo channel.
Top features
PDF template builder
Upload a PDF once, drop signature, initial, date, and text fields onto it, save as a reusable template. Subsequent sends auto-place fields per the template.
Sequential and parallel signers
Configure routing order, signer A then signer B then witness, or send to multiple parties at once. Reminders fire automatically on stale requests.
Audit trail and certificate
Each signature is bound to the signer's email, IP, timestamp, and a SHA-256 hash of the signed document. A signed-by certificate page is appended on completion.
In-app signing for sales
Send a quote from Odoo Sales, the signature request fires automatically. Acceptance triggers the sales order, no manual handoff between tools.
Embedded e-signature on web forms
Embed signing into your portal or website forms. Customers sign without creating an account; the document lands back in Odoo with the audit certificate.
Compliance posture
Compliant with eIDAS (EU), ESIGN and UETA (US), and analogous frameworks in Canada and Australia. Qualified signatures available via partner integrations.
Bulk send
Send the same document to dozens of signers from a CSV. Each signer gets a personalized copy with their data pre-filled in template fields.
Reusable from anywhere in Odoo
Any module that produces a PDF (sales quote, purchase order, HR contract, expense policy) can trigger a Sign request directly from the record.
Representative use cases
Quote-to-cash with signature
AE generates a quote in Odoo Sales, clicks Send for signature, the buyer signs from email without account creation, signed PDF stored against the opportunity, sales order created automatically, invoice issued on cutover.
Employee onboarding bundle
HR uses a template that bundles the offer letter, NDA, IP assignment, and employee handbook acknowledgment. New hire signs all in one session; signed copies land in the employee record before day one.
Supplier framework agreements
Procurement sends master service agreements and SOWs via Sign, routed for legal review first, then signed by supplier and internal authorizer. Annual renewals auto-trigger from contract end dates.
Pricing
Odoo license
Included in the Odoo Custom tier ($37.40/user/mo). Standard tier ($24.90/user/mo) excludes Sign.
Octura implementation
Octura Sign implementation: $3K–$8K depending on template volume, routing complexity, and integration with Sales/HR. Typical timeline 2–3 weeks.
Common integrations
- Odoo Sales (sign quotes; acceptance triggers SO)
- Odoo HR (offer letters, NDAs against employee records)
- Odoo Purchase (supplier framework agreements)
- Odoo Website (embed signing into landing pages)
- Email (signature requests, reminders, completion notices)
Related Odoo apps
Ready to scope an Odoo Sign deployment?
Book a free 30-minute audit. We'll walk through your current stack, identify the gaps Odoo Sign closes, and propose a fixed-fee implementation timeline.
Book a free 30-min auditOdoo Sign FAQ
01Is Odoo Sign legally binding?
Yes, under eIDAS (EU), ESIGN and UETA (US), and equivalent frameworks in Canada and Australia. The audit trail (email, IP, timestamp, document hash) is the standard evidence package courts accept. For qualified signatures under eIDAS, integrate with a partner certificate authority.
02Can recipients sign without an Odoo account?
Yes. Signers receive an email with a unique link, open the document in a browser, sign with mouse, touch, or typed signature, and submit. No account creation required.
03Does Sign replace DocuSign for a 25-person sales team?
For most teams, yes. The gap is in heavy CLM features (clause libraries, redlining workflows). For a sales team sending quotes and contracts at moderate complexity, Sign is sufficient and removes a per-seat DocuSign cost line.
04Can we customize the signed-by certificate?
Yes, the certificate page accepts your logo, company details, and custom legal footer. The underlying hash, timestamp, and IP block stays standardized so external auditors can verify.